In Russia, three types of signatures can be used in electronic document management: simple, reinforced unqualified and enhanced qualified. Let's see how they differ from each other, under what conditions they are equivalent to handwritten ones and give the signed files legal force.

Simple electronic signature, or PEP

A simple signature is familiar to everyone access codes from SMS, codes on scratch cards, “login-password” pairs in personal accounts on websites and in e-mail. A simple signature is created by means of the information system in which it is used, and confirms that electronic signature created by a specific person.

Where is it used?

A simple electronic signature is most often used in banking transactions, as well as for authentication in information systems, for receiving government services, for certifying documents within a corporate electronic document management (hereinafter - EDM).

A simple electronic signature cannot be used when signing electronic documents or in an information system that contains state secrets.

Legal force

A simple signature is equated to a handwritten signature if it is regulated by a separate regulatory legal act or an agreement has been concluded between the EDF participants, where it is spelled out:

• the rules by which the signatory is determined by his simple electronic signature.
• the user's obligation to maintain the confidentiality of the private part of the PEP key (for example, a password in a “login-password” pair or an SMS code sent to the phone).

In many information systems, the user must first confirm his identity during a visit to the system operator in order for his PEP to be legally valid in the future. For example, to receive a confirmed account on the State Services portal, you need to personally come to one of the registration centers with an identity document.

Unqualified electronic signature, or NEP

An enhanced unqualified electronic signature (hereinafter referred to as NEP) is created using crypto-encryption programs using the private key of an electronic signature. NEP identifies the identity of the owner, and also allows you to check whether changes have been made to the file after it was sent.

A person receives two electronic signature keys at the certification center: private and public. The private key is stored on a special key carrier with a pin code or on the user's computer - it is known only to the owner and must be kept secret. Using the private key, the owner generates electronic signatures with which he signs documents.

The public key of the electronic signature is available to everyone with whom its owner conducts EDF. It is associated with a private key and allows all recipients of the signed document to verify the authenticity of the electronic signature.

The fact that the public key belongs to the owner of the private key is recorded in the electronic signature certificate. The certificate is also issued by a certification authority. But when using NEP, you do not need to create a certificate. Requirements for the structure of an unqualified certificate are not established in Federal Law No. 63-FZ “On Electronic Signatures”.

Where is it used?

NEP can be used for internal and external EDI, if the parties have previously agreed on this.

Legal force

EDF participants need to comply with additional conditions so that electronic documents certified by the NEP are considered equivalent to paper documents with a handwritten signature. The parties must necessarily conclude an agreement among themselves on the rules for the use of the NEP and the mutual recognition of its legal force.

An electronic signature is required to submit reports, participate in procurement, conduct legally significant electronic document flow, file arbitration claims, apply to government agencies, etc. Let's see in what situations it is definitely impossible to do without it.

In Russia, the use of electronic signatures is regulated by the Federal Law of 06.04.2013 No. 63-FZ "On Electronic Signatures". The law establishes the types of electronic signatures, the rules for recognizing the legal force of signed documents, the rules for the issuance and use of electronic signatures.

In Russia, three types of electronic signatures are used:

• simple,
• reinforced unqualified,
• strengthened qualified.

A simple and unqualified electronic signature gives a document legal force only on the basis of regulations issued by the Government of the Russian Federation, or agreements between participants in the electronic document flow. In both cases, it should be possible to verify the identity of the signatory.

An electronic document signed with a qualified electronic signature has the same legal force as a paper document, which is signed with a handwritten signature.

If the current legislation does not oblige to use a specific type of signature for certain actions, then participants in the electronic document flow can use any type of signature by agreement between themselves.

The use of electronic signature in work

Internet reporting

The main field of application of the electronic signature is the submission of electronic reporting. Most categories of business are required to submit reports via the Internet to the Federal Tax Service, the Pension Fund of the Russian Federation, the FSS and other regulatory authorities. To send reports via the Internet, you will need a qualified electronic signature certificate (hereinafter referred to as CEP) issued to an employee who has the authority to sign the organization's electronic reporting.

Reporting in EGAIS FSRAR

The interaction with the unified state automated information system (EGAIS) FSRAR stands apart. The system was created to control the alcohol market: production, wholesale and retail sale of alcoholic beverages.

To connect to the system and interact with it, an organization or an individual entrepreneur needs a special qualified electronic signature -. This is due to the security requirements and technical features of key media: cryptographic operations take place in the media itself, and not on the user's computer.

Participation in electronic trading

More than half of the purchases of all budgetary organizations are carried out in the format of electronic auctions. Until July 2018, an unqualified electronic signature (NEP) is required to participate in public procurement - this is a requirement of 44-FZ "On the Contract System".

With the help of the NEP, public procurement participants are accredited on electronic trading platforms and sign contracts if they win the procurement. But experts recommend immediately issuing a CEP, which is necessary for other actions related to participation in public procurement: for example, it is needed to issue a bank guarantee via the Internet, contact the Federal Antimonopoly Service or arbitration.

In addition, CEP is suitable for participation in electronic procurement of state-owned companies and commercial companies that also conduct part of their purchases on electronic platforms.

Electronic document management

More and more organizations, especially those with a large number of counterparties, are switching to electronic document management, having evaluated the advantages of this technology:

• quick exchange of any documents, including accounting "primary",
• reducing the cost of processing and transferring documents.

By agreement between themselves, the parties can use any type of electronic signature, but only the CEP is the guarantor of the legal force of electronic documents without signing additional agreements between the participants in the workflow. In addition, the state has established a duty to use a qualified electronic signature for invoices.

Work with state information systems

Many departments and government agencies provide services or accept reporting in in electronic format... To work on these portals, you will also need an electronic signature.

Most sites accept basic qualified signatures, for example:

• EFRSB, EFRSFDUL, UAIS FTS, Central Bank of the Russian Federation Financial markets, Federal Property Management Agency, Glavgosexpertiza, My Arbiter, Roskomnadzor, State Services and others.

Some require a qualified certificate that contains a special identifier in the structure, for example:

• FCS, information disclosure portals and some commercial trading platforms: B2B-Center, ETP GPB, Fabrikant, etc.

Select a certificate to work with a specific agency using

How to create an electronic signature

How to create an electronic signature

Many Internet users know firsthand about the convenience of exchanging information electronically. Nowadays, in order to save time and natural resources, authorities and private companies are switching to sending documents via Internet communications, which makes it necessary to create a new type of signature. It will take very little effort to complete it, but this step will help to significantly simplify the documentary work. The time for processing documents in electronic form is greatly reduced, the process of processing such documents is faster, the digital signature is easy to use, and special knowledge is not required to work with it. How to create an electronic signature and what are the features of this procedure?

Who needs to create an electronic signature and why

Law No. 63-ФЗ dated 06.04.11 "On Electronic Signatures" contains a definition of the concept of an electronic signature (ES). Article 2 of the Law states that this is information contained in electronic form, which is attached to other information in the same form, while the first one signs the second one or is otherwise associated with it, and also certifies the signatory. This law regulates in detail the procedure and cases of using electronic signatures in the business sphere, when receiving services from various departments and in other situations provided for by law.

The main task of the electronic signature like any other, confirmation becomes:

Completeness and absence of distortions of information in the document;

Intactness and integrity of the document.

The idea of ​​creating an electronic signature arose due to the rapid development of Internet communications. Now, with the help of the global network, it is possible to solve many problems much faster and to interact with each other remotely. With the accelerating pace of life, this is an important achievement.

If you operate in an entrepreneurial environment, then sooner or later you will be faced with the task of creating an electronic signature. NS electronic signature is an expression of a collection of related concepts such as software, key certificate exploitation, and certificate store. A vault is a physical data storage device on which a certificate of an electronic signature verification key is recorded (flash drive, memory card). Such certificates are issued only by special organizations called certification authorities (CA).

The ES verification key certificate contains:

Data on the owner of the ES;

Individual number;

Validity period (issued for a year);

Information about the CA, which was authorized to create the ES and which issued it to the owner.

When the certificate expires, do not forget to contact the CA in advance so that a new copy can be prepared for you.

If there can be only one handwritten signature, then the number of electronic signatures that can be issued for one person is not limited by anything.

The task of creating an electronic signature is related to the study of new information. For example, that there are different types EP.

What kind of electronic signature do you need to create?

The above law provides three kinds electronic signature:

Simple Electronic Signature (PES)

Its purpose is limited only to the confirmation of the authorship of the signatory. At the same time, the PEP does not guarantee either the integrity or invariability of documentary information after signing. Therefore, this view is not suitable for legally relevant documentation. It is only needed to access any information resource(such as a portal of public services).

Enhanced unqualified electronic signature (NEP)

This type of electronic signature not only allows you to certify the authorship of its owner, but also testifies to the invariability of the document after signing. All this is done using cryptographic programs to protect electronic data. An enhanced unqualified electronic signature serves as a means of exchanging documents within an organization and when interacting with other legal entities on the basis of an agreement on the use of electronic signature by the parties. This kind of signature is required to participate in electronic bidding.

Enhanced Qualified Electronic Signature (CEP)

A qualified electronic signature differs from an unqualified signature in that it guarantees the confidentiality and legal significance of the information it confirms. To create such a signature, you need special software that has been certified in Federal Service security, and it is issued only at the CA accredited by the Ministry of Communications and Mass Media of the Russian Federation. Reporting forms, sealed by the CEP, can be sent to government agencies. This type of electronic signature is also suitable for participating in electronic trading.

Recently, the first two types of EDS have been replaced by the most secure and more powerful enhanced qualified signature. Depending on the purpose of use, everyone decides on their own - he needs to create a simple electronic signature or an enhanced .

For the use of CEP two keys are issued: closed (256 bits) and open (1024 bits), which do not work separately.

Public key is necessary in order to transfer documents in electronic form using a special certificate proving the identity of the person in whose name the key was issued. Copy public key sent to the library of the certification center in case of forgery or loss of information. Private key is needed so that its owner can directly confirm the information with a signature and send a certificate. It also functions throughout the year, in the future it is necessary to purchase a new product.

Forgery of an EDS of any of the three types is impossible because the software used to create them allows you to securely encrypt information. Even high level modern software computing means does not allow breaking the code without applying colossal efforts. However, there is a possibility of ES insurance.

How to create an electronic signature, depending on the scope

Electronic document management

Electronic document management (EDM) is one of the ways to exchange documents through programmable processes implemented using the Internet. This system is being implemented everywhere, it is very convenient and effective. It is used by various organizations both within their own structure and in matters of interaction with counterparties, as well as individuals. Using an electronic signature, they send each other agreements, financial documents, letters, etc. electronic means is determined by the goals and objectives of the buyer in the world of Internet information exchange.

Electronic reporting

With the advent of an electronic signature, the unpleasant procedure of waiting for many hours in a queue in a room full of people for the sake of transferring reports to government agencies has outlived its usefulness. This process has now become much easier. Reporting can be submitted using electronic document management to the tax office, pension fund and other authorities. To do this, you only need to fill out an electronic form and sign it with an electronic signature. Information is sent over the global network. You don't have to worry about its safety and confidentiality, because there are reliable software tools to protect the transmitted data. The ability to send reports in electronic form allows you to save working time, scan a document for errors, the main thing is to sign an electronic CEP report.

Electronic bidding

Electronic trading is a system of relationships between participants in trading carried out on the Internet on specially created electronic platforms. Participants with access to such sites are aimed at concluding civil transactions for the sale of goods, works and services.

An electronic signature for participation in the auction can be purchased by both legal entities and individuals. This signature allows you not only to gain access to the trading platform, but also to certify the documents for the competition and sign a contract based on its results. The type of EDS depends on the requirements of the trading platform.

Government services

How to create an electronic signature for public services? It is not difficult to do this, this opportunity is available to any citizen. Russian Federation... An electronic signature for a portal of public services allows its owner to certify documents sent by means of special software through telecommunication channels, as well as receive letters and notifications about the status of the application submitted to the authority.

Arbitration court

The judiciary has also switched to electronic document management. The right of the participants in the proceedings to submit evidence and other documents within the framework of the trial in electronic form has appeared. Arbitration procedural law provides for several ways of submitting documents by the disputing parties, they also include electronic communication. Therefore, documents can also be signed by means of an electronic signature.

Document flow with individuals

Individuals rarely use electronic signatures. Nevertheless, it is more convenient for individual citizens to certify documents using electronic signature. And this can be very convenient for the execution of contracts by remote workers. Moreover, not only the agreement itself, but also acceptance certificates and other documents are recorded exclusively in electronic form. The exchange takes place over the Internet.

Using an electronic signature, you can:

Ensure a high degree of confidentiality of the transmitted data;

Reduce the procedure for sending documents by many times;

Simplify the mechanism for transferring reports to regulatory agencies and provide access to electronic commerce;

Ensure the completeness and accuracy of the information;

Simplify international document flow;

To make the organization's internal workflow more convenient and efficient.

How to create an electronic signature and use it in electronic document flow

Intercorporate document flow- a method of transferring legally significant information from one enterprise to another (business-to-business), produced using electronic resources. Such an exchange is being intensively introduced into the sphere of relations between organizations of the commercial sector, since it has numerous advantages over paper form:

Fast delivery of documents. Geographically, enterprises can be located very far from each other, and if using regular mail, the time for resolving issues would be significantly delayed. Electronic document flow allows you to perform legally significant actions quickly, without delays, facilitating also international interaction.

Reducing the costs associated with the preparation and subsequent transfer of electronic documents(registration of electronic documents costs practically nothing).

Such an exchange system allows you to speed up the business processes of companies and entails a massive increase in profits.

No costs for paperwork and postage saves money.

Courier express delivery and data transmission using telecommunication channels - means , which allow you to submit reports on time to tax authorities , but the second option is much more economical.

Automated system facilitates the processing of documents, reducing the time allotted for this procedure.

These advantages are especially relevant for companies with a large volume of external workflow.

In their activities, organizations almost daily draw up and pass on to each other the following types of documents:

Legally significant letters;

Agreements (other documents formalizing transactions);

Invoices for payment;

Commodity and consignment notes;

Acts of completed works (services);

Acts of reconciliation of mutual settlements;

Invoices.

How to create an electronic signature in the framework of legal regulation

The first question that arises after deciding to switch to new form workflow: how to create an electronic signature certificate? The legislative regulation of this issue includes the following regulatory sources:

Civil Code of the Russian Federation contains the rules governing the execution of transactions in electronic form (Articles 160, 434, 847 of the Civil Code of the Russian Federation).

Federal Law No. 63-FZ "About electronic signature" from 06.04.2011 also regulates the sphere of concluding transactions signed by electronic signatures of the parties, and provides for the receipt of services of authorities and administration using electronic signatures.

Federal Law No. 149-FZ "On information, information technology and information protection" of July 27, 2006 defines the terminology of electronic document management, regulates issues related to data protection, using information technologies and performing other actions to disseminate, search, receive and transmit information.

Federal Law No. 402-FZ "About accounting" from 06.12.2011 provides for the registration of accounting "primary" in electronic form, in accordance with the uniform requirements for accounting documentation.

Tax Code of the Russian Federation contains provisions regarding the electronic processing of invoices (Art. 169).

Order of the Ministry of Finance of the Russian Federation of April 25, 2011 No. 50n approves the detailed procedure for handling electronic invoices through telecommunication channels.

These regulations are the legal basis for the intercorporate exchange of electronic documentation. Before starting to commit legally significant actions, you should not only carefully study this base, but also join any operator of electronic document management, as well as agree with counterparties on this type of exchange, having drawn up an agreement in writing.

Step 1. Fill out an application

The only place where you can issue and receive an EDS is a certification center. No other institution is licensed to provide this type of service. There are similar centers in every region, information about them is easy to find on the Internet. All you need to do is contact the CA with an application, which, by the way, can also be filed electronically. You can resolve further questions with the manager, whom the CA will provide specifically for interaction with your organization (or with an individual).

Step 2. We pay the invoice after confirmation of the application

When receiving an invoice for payment, carefully study its contents. The creation of an electronic signature itself should not be included in the price, the price is formed from the services received at the certification center and the cost of a removable medium (rutoken).

Step 3. Putting together a set of documents

To create an electronic signature, it is not even necessary to call the CA office. It is enough to leave a request using the online service. As soon as the manager processes it, he will immediately call you back, tell you in detail about the preparation of the package of documents and tell you what and how to do. You will definitely need to inform the CA of the information about the person on whom the ES will be issued. Depending on whether it is an individual or an organization, the package of documents will differ. You will not have to provide a package of documents in paper form either. Scans of originals and receipts for payment for the EDS preparation service are sent to the specified address Email or using the form provided on the CA website. When the manager verifies the sufficiency of the documents provided, as well as their authenticity, the signature will be made. The only moment when it will be necessary to appear at the certification center in person is the moment of receiving the electronic signature.

Step 4. Obtain an electronic signature certificate from the service center

During a personal visit, the certification center will provide you with a means of storing information (most often it is a flash card), it will contain the generated keys of two types, which have already been described earlier (private and public), as well as software that will ensure the functioning of the keys. Also on paper you will be given a certificate sealed with the center's seal and digital signature.

How to create an electronic signature, and what documents are required for this

It is not at all difficult to obtain an electronic signature, and it is not too long a procedure. It is available to all, without exception, legal entities, individual entrepreneurs, as well as individuals who, by the nature of their activities, have come to the decision to create an electronic signature. By submitting an application along with the documents, in accordance with the requirements of the CA, and paying the cost of the service, anyone can get the necessary tool for a simplified form of document flow.

Organizations to obtain a key certificate may need:

Completed application form for the creation of an electronic signature;

If the applicant is a legal entity, then it is necessary to provide a fresh extract from the Unified State Register of Legal Entities (not more than thirty days old);

Certificate of registration of the organization in the unified register of legal entities and certificate of registration with the tax service;

If the electronic signature is made in the name of the head of the organization, it is necessary to provide a document (a copy of the order, order, certified by the seal of the organization and the signature of the head), giving him the right to act on behalf and in the interests of the company without a power of attorney;

If the signature is made in the name of a representative of the organization, then a power of attorney will be required for him, with clearly defined powers;

The person in whose name the electronic signature is issued must provide the original of his passport and a copy, as well as the original SNILS and a copy.

Even if the EDS is made for the needs of the organization, the actual owner will still be an individual who has the right to sign from the organization.

For an individual entrepreneur the set of documents will be slightly different:

Completed application form for registration of an electronic signature;

Certificate confirming the registration of the entrepreneur in the unified register, as well as registration with the Federal Tax Service Inspectorate;

Fresh extract from the register of individual entrepreneurs, the issuance period should be no more than a month;

The person in whose name the electronic signature is issued provides the original and a copy of the passport and SNILS.

Individuals provide the CA with: an application for the creation of a signature, as well as your own passport and SNILS.

How to create an electronic signature using the single portal EPC website

Are there any other tips on how to create an electronic signature key? Undoubtedly! It is enough to go to unified digital signature portal in the Russian Federation on the Internet, there you can find almost all the answers to questions about the design of the means of certification of documentation in electronic form. There you can learn how to create a personal certificate, an electronic signature can be issued according to the application you left on the portal. But it is safer to do this in a certification center, which is accredited by the Association of Electronic Trading Platforms (AETP). In this case, you will not have any problems with the technical compatibility of electronic signatures, their identification uniqueness, and the possibility of violating the law will be excluded.

Each request for creating an electronic signature is checked at the AETP authorization center. This verification ensures that a non-unique key certificate or invalid signature cannot exist. The authorization center is the Analytical Center JSC.

If you are faced with the task of how to create an electronic signature for the tax office, or for some other government agencies, or a means for intercorporate interaction, the procedure is the same. First of all you must fill out a form on the website... The developed questionnaire contains mandatory fields, such as: full name of the organization, TIN, legal form, full name, contact phone number. There are fields that are filled in on a voluntary basis. This is the "Advanced" section. Here it is recommended to indicate the goals for the implementation of which you will need EP, and other points of concern to you.

After clicking the button "Receive an electronic signature", the data will be processed and sent to a specialist, who is engaged in the registration of electronic signatures of the type you need as a full-time employee of an authorized certification center. When issuing an electronic signature, all the individual characteristics of the customer specified in the application are taken into account.

An employee will contact the applicant within 1 business day The CA executing your application will tell you in detail about the actions that will need to be performed in the near future.

How to create an electronic signature and check its functionality after receiving

First of all for this there are a number of special programs that work both online and stationary - when installed on a personal computer. You can purchase the program at the TC itself. For authentication such a program loads the ES from the storage area and checks the functionality of the tool in a matter of seconds.

How to create an electronic signature and not violate the rules for storing electronic documents

The electronic signature certificate is valid for one year, and this period is shorter than the shelf life of most documents. To remedy this situation, there is time stamp- it replaces the date on the document and confirms that the ES certificate had full legitimacy when signed.

You can find out if the certificate is valid at the time of signing on the official website of the CA, which obligatorily posts a list of revoked invalid certificates.

The electronic documents themselves, signed by the electronic signature, are allowed to be stored two ways:

Local storage (on a hard drive, on a corporate server, removable media);

Storage in the cloud (on the server of the organization that provided you with this service, use is possible if there is available Internet traffic).

How to create an electronic signature and what precautions to follow

An electronic signature is a means of great legal importance, therefore it is important follow the rules of its storage, not leave it unattended, ensure confidentiality conditions. In the event of the slightest suspicion about the acquisition of the electronic signature by unauthorized persons, you should immediately demand that it be suspended. The same must be done if you lost your key... If you have any questions or concerns, you can always call the service center of the CA, where specialists will be happy to advise you on a way out of the situation. The loss of the key, as well as the illegal acquisition of it, will serve as the basis for the suspension of the certificate. This can be done by phone for a short time, but in the future you will need to visit the CA office to renew the signature.

Who can help create an electronic signature in St. Petersburg

Business Resource provides a wide range of services for small and medium-sized businesses, including accounting and legal support. We have employees on staff who advise on the creation of an electronic signature, helping to make this process as fast and simple as possible. The region of action of the services of the company "Business Resource" is St. Petersburg and the Leningrad region.

What can we offer to the client:

High-quality advice in the framework of tax and civil law;

Extensive experience in accounting support for enterprises of various sizes and areas;

Successful implementation of tax optimization mechanisms in business;

Individual approach;

Prompt problem solving.

Prices for the services of the "Business Resource" company can pleasantly surprise you.

In the age of information technology, electronic media are replacing paper documents. To give them legal significance, they also need to be certified with a signature and seal. In this connection, many users have the question of how to make an electronic seal and signature yourself. To answer it, you need to find out what is digital signature(EDS)?

EDS - information about the signer, attached to other information (signed document).

There are 2 types of EDS: simple and enhanced. Strengthened, in turn, is divided into skilled and unskilled.

Simple EDS (PEP) - a signature consisting of a set of symbols and passwords. A prime example of a PEP is the use of bank card... When registering it, the login and password are registered, and when making payment actions to the subscriber registered in the banking system telephone number comes a code that must be entered to confirm the payment.

Unqualified ES - information about the subscriber, encrypted using a cryptographic information converter, which allows you to trace the signer, as well as all changes made to the document after his signature.

A qualified digital signature has the same properties as an unqualified signature, but its mandatory attribute is the certificate of the digital signature verification key.

Simple and unqualified ES correspond to a visa on a paper document, qualified is electronic seal and signature.

There are several ways to make a signature on a computer and to certify a document with it. Which ones, we will consider further.

EDS creation in Word

Electronic signature free of charge is created in MS Office documents. Let's look at an example with a Word file. To certify a document created using Word software, you must perform the following steps:

1. We put the cursor in the place where you want to add the signature.
2. Go to the "Insert" tab and click the "Microsoft Office Signature Line" button.

1. In the window that opens, fill in the required fields.

1. The signature is ready and looks like this:

You can also add a signature from the File menu. To do this, open the document, press the button "File", "Information", "Document protection" and select the function "Add digital signature".

Next, fill out the form in the same way as shown in fig. 2. However, the signature generated in the above manner is difficult to verify for authenticity. Therefore, many users choose relatively inexpensive Karma software.

Karma program for creating EDS without MS Office

Karma software is a cryptographic software product developed by Russian programmers that can be used in different systems any level:

• for legally significant electronic document management (EDM);
• to work in the 1C system;
• for messages sent by email;
• for management document flow;
• to sign files opened by Windows Explorer, etc.

A feature of the system is the ability to add a graphic image of the signature and seal (facsimile) to the document. When using this function, the paper copy is practically identical to the original.

In addition, the sender can attach a sticker to the document to be signed by recording messages, comments or instructions intended for the recipient of the document. At the same time, the software has an intuitive interface that does not require special knowledge from a regular user.

However, the signature generated by the Karma program is not suitable for sending reports to the Federal Tax Service or for working on the portal of public services.

How to create an EDS and register a certificate online

To make an electronic signature online for EDI with IFTS, an individual must register with personal account taxpayer (LCN). To obtain a certificate in the LCN, go to the "Profile" section and click on the button "Obtain a certificate of an electronic signature verification key". This key is valid for 1 year, after which the certificate is requested again. The LCN generates online electronic signature for free.

This function is available only to individuals who do not include individual entrepreneurs, private notaries and other self-employed population. In addition, the EDS received by an individual in the LCN for sending reports to the Federal Tax Service is not suitable for working on the portal of public services. To conduct electronic document flow through the website of public services, a citizen must use a universal electronic card received before 2017, or an electronic passport (if available), and also purchase a special reading device (card reader).

To organize EDM with fiscal authorities and funds, as well as to work on sites intended for participation in tenders according to the law dated July 18, 2011 No. 223-FZ, subscribers can receive a certificate of the EDS verification key only at an accredited certification center (CA).

ATTENTION! To work on the public procurement website according to the law of 05.04.2013 No. 44-FZ, EDF participants should receive a certificate of the EDS verification key from the territorial department of the Federal Treasury (letter from the Ministry of Economic Development of the Russian Federation dated 26.10.2016 No. D28i-2792).

Registration of the EDS certificate

To generate a key, a subscriber must contact the nearest CA with a full package of documents:

1. To a natural person:

• application for a certificate;
• copies of the passport, TIN, SNILS of the individual - the owner of the certificate.

1. Legal entity:

• documents named in clause 1;
• extract from the Unified State Register of Legal Entities (EGRIP);
• an order to appoint a manager or other document that allows a person to act on behalf of the subject;
• other documents at the request of the CA.

The certificate is usually written on removable media or issued on paper.

ATTENTION! Different certificates are issued for different operations. So, for work on the website of state purchases under 44-FZ or on sites under 223-FZ, a certificate obtained for sending reports to the Federal Tax Service will not work, and vice versa.

The process of signing a document electronically

The process of signing a document with a simple EDS does not require special knowledge. To do this, enter the password and confirm it.

Signing with a qualified signature has its own characteristics. Before signing the document, it is necessary to install the CryptoPro software or another cryptographic information converter and the EDS key verification certificate itself.

The installation algorithm is considered step by step in the article "How to install an EDS certificate on a computer?" ...

Next, you should endorse the required document. Algorithms for sighting differ depending on the type of file, type of editor or software... For example, to send reports to the Federal Tax Service or to the funds, the file is loaded into a special program, then the appropriate certificate is selected and the "Sign file" button is pressed.

Outcomes

To give a document legal significance, you need an electronic digital signature - you now know how to make it yourself for free. The method of obtaining an EDS depends on the type of signature, the subscriber and the needs for which it is drawn up.

How to get a digital signature at a certification center? Where to buy an electronic digital signature? What is regulated by the law on electronic signature?

The weather is bad: rain and snow, a piercing wind. Moreover, this process is in the Arbitration Court, for which additional documents are urgently required. That would be to send them there without leaving your home ... Is something similar familiar to you?

Now the electronic signature is used by both legal entities and individuals. It is recognized by courts, regulatory authorities and government agencies.

The publication material will allow you to get a clear idea of ​​the process of registration and use of EDS.

1. What is an electronic digital signature

Let's start our acquaintance with the basic concept of the article.

Electronic digital signature(EDS) - an analogue of a personal signature, provides the ability to endorse electronic documentation. Serves as a guarantor of its integrity and authenticity.

Electronic signature (ES) allows:

• authenticate the source of the message;
• control the consistency of the item;
• make it impossible to refuse from the fact of endorsement of the message.

The ES scheme includes two processes: a signature generation algorithm and a verification algorithm.

To better represent this process, I depicted it schematically.

The question often arises about the legality of such an endorsement. In this regard, there is a large court practice confirming the legality of the digital signature.

Example

The decision of the Volga-Vyatka court in one of the cases considered in 2010 is indicative.

Company "A" filed a claim against its partner company "B" for a refund for the delivered but unpaid product. In the course of the transaction, electronic documents were used, certified by a digital signature.

The defendant explained the absence of payment by the fact that the submitted documents, certified in this way, are invalid, and therefore cannot serve as a basis for making settlements.

The court did not accept the explanations of the defendant, since earlier an additional agreement was signed between the former partners, allowing the use of documentation signed by the electronic signature within the framework of these contractual relations.

And, therefore, all documents are drawn up properly and have a visa of an authorized person. The court satisfied the claim in full.

Electronic signature regulation is carried out within the framework of Federal Law No. 63 "On Electronic Signatures".

It regulates its use:

• in civil transactions;
• provision of public services;
• the provision of municipal services;
• performance of state functions, etc.

There are some requirements for the ES.

The main ones are:

• ease of authentication;
• high complexity of its forgery.

2. What are the types of EDS - TOP-3 main types

Varieties of EDS are prescribed by law. Article 5 of FZ-63 mentions: simple and strengthened. Strengthened, in turn, is unskilled (UNEP) and qualified (UKEP).

Let's get to know them better!

View 1. Simple electronic signature

So, a simple electronic "autograph", formed with the help of special codes (passwords), testifies to the endorsement of the sent messages.

He is not endowed with any other powers.

View 2. Strengthened unqualified electronic signature

This variant is formed in the process of cryptographic transformation of information using the ES key.

Such endorsement makes it possible not only to identify the author, but also to identify unauthorized corrections of the sent message.

View 3. Enhanced Qualified Electronic Signature

This is the most protected species.

He has all the signs of UNEP and some additional qualities:

• the verification key is contained in the qualified certificate;
• created and verified by the UKEP using means approved by the FSB.

3. Where is the electronic signature used - an overview of the main options

Electronic signatures, depending on the type, are used in various fields.

Possible fields of application of electronic signature:

Let's take a closer look at each of the use cases.

Option 1. Internal and external document flow

Electronic signature is especially in demand in internal and external document flow. The company's documentation certified in this way is considered approved and becomes protected from corrections.

With electronic document flow between counterparties, documents signed by an EDS receive a legal status. Both contracts and primary accounting documents (invoices, etc.) can be certified.

Option 2. Arbitration court

Often, when considering cases in the Arbitration Court, additional evidence may be required, which is allowed to be submitted in electronic form.

Certification of such ES documents is required by law. Then they are legally binding and equal to written evidence on paper.

Today, the arbitration courts of the Russian Federation accept for consideration the following documents certified by digital signature:

• statements;
• petitions;
• reviews.

Option 3. Document flow with individuals

Individuals still rarely sign any documents with a digital signature, although this practice is becoming more and more popular every year, especially among people working remotely.

Electronic digital signature allows them to exchange acceptance certificates for their services electronically. With the help of electronic signature, natural persons-inventors have the right to file a patent application on the Rospatent website. Its owners can write an application for state registration of an individual entrepreneur or legal entity directly on the website of the tax department.

Option 4. Public services

The portal of public services makes life much easier for Russians. If you want to get full access to the portal services without any problems, apply for an EDS.

With its help, you can interact with the traffic police, apply for a passport, to the registry office, etc.

Option 5. Supervisory authorities

Electronic reporting certified with a qualified electronic signature is legally binding and recognized by the regulatory authorities.

With its help, they submit reports not only to the tax office, but also to the Pension Fund of the Russian Federation, FSS, Rosstat, etc.

Option 6. Electronic bidding

Electronic auctions are specialized sites, places where suppliers and buyers meet, transactions are concluded for the purchase / sale of services, works and goods.

To participate in them, you need to purchase an EDS. The documents signed in this way confirm the reality of the proposals and become legal.

4. How to get an electronic signature - 6 easy steps

You have heard that EDS allows its owners to perform various legally significant actions without leaving their office or home.

Are you eager to get such a signature and join the ranks of its lucky owners, but don't know how to do it right?

You have come to the right address! In my mini-instructions, I will tell you how to get a digital signature quickly and correctly.

Step 1. Determine the type of electronic signature

Before ordering an electronic signature certificate, I recommend that you once again answer the question: "Why do I need it?"

If you plan to use it only for the internal electronic document management of your company, then a simple or unqualified digital signature for a legal entity will suit you.

If you are going to use a signature in an external electronic exchange, then a qualified electronic signature is already needed.

Step 2. Choosing a certification center

Certification Center (CA) - entity, one of the statutory activities of which is the formation and issuance of an EDS.

Choose a CA that is as close as possible to your location. Also pay attention to the cost of services and the timing of the ES production.

Perhaps you are interested in the “Out-of-the-box” service, then choose a center offering this service.

Step 3. Fill out and send an application

The type of signature has been determined, the certification authority has been selected, the turn of the application has come.

You can submit it in two ways:

• make a personal visit to the office;
• fill out the form on the website of the center.

It contains only the most necessary information: full name, contact information (phone, e-mail).

After receiving the application, the CA manager will contact you and clarify all the data necessary for the issuance of an EDS, advise on prices and conditions.

Step 4. Pay the bill

After processing the application by the specialists of the center, you will receive an invoice for payment. As you know, services are usually paid on the basis of "Money in the evening, chairs in the morning", that is, on a 100% prepayment basis.

The cost of electronic signature is on average 5-7 thousand rubles, the minimum price is 1.5 thousand rubles.

It includes:

• generating a signature key certificate;
• required software;
• technical support.

You can pay the bill both non-cash and in cash.

Step 5. We provide documents

The list of documents depends on the status of the applicant: legal entity, individual entrepreneur, individual.

The table contains the necessary documents, taking into account the status of the applicant:

№	Applicant status	Required documents
1	Entity	Copies: certificate of registration with the Federal Tax Service, confirmation of the authority of the head of the legal entity, passport of the applicant, SNILS of the certificate owner, power of attorney confirming the powers of the owner of the certificate, power of attorney to obtain a certificate (if not received by the owner) Original: application for the production of a certificate
2	SP	Copies: certificate of state registration of an individual as an individual entrepreneur, passport, SNILS Originals: an application for the production of a certificate, a notarized power of attorney confirming the powers of the owner of the certificate acting on behalf of the individual entrepreneur (if the owner of the Certificate is not an individual entrepreneur), a notarized power of attorney to obtain a certificate (if the certificate is received by a representative of the individual entrepreneur)
3	Individual	Copies: SNILS, passport Original: statement

Step 6. We receive an EDS

You can get a signature at the points of issue, which are now numerous. You will find their addresses on the website of the selected center.

An electronic signature is usually produced in 2-3 days. Some CAs provide a service for its urgent registration and issuance (within an hour). Having visited the point at the appointed time, providing the originals of the documents (for control verification), you will receive your EDS.

Remember! An electronic signature is valid for a year, then it needs to be renewed or reissued.

5. Where to get a digital signature - an overview of the TOP-3 certification centers

Traditionally, I present you with a selection of companies that provide services for the registration of electronic signatures.

Today I bring to your attention 3 specialized centers.

The company offers its clients the design of various certificates for ES keys.

State portals, electronic auction, tenders, public procurement will become available to the owners of an EDS issued by high-class specialists Alfa-Service. The company is ready to urgently produce any EDS and then the procedure for obtaining it will take no more than 10 minutes.

Flexible prices and permanent promotions as part of the company's loyalty program make EDS available to everyone.

TC "Taxcom" has been operating in the field of electronic document management since 2000. During its existence, the company has established constant cooperation with various organizations, enterprises and government agencies.

Partners and clients are:

• various ministries and departments (Ministry of Foreign Affairs, Ministry of Economic Development, Federal Tax Service, etc.);
• famous brands (Nokia, Svyaznoy, HeadHunter, etc.):
• credit organizations (Sberbank, Alfa-Bank, etc.);
• Russian Post, etc.

Clients are attracted by the reliability and impeccable reputation of the company and those indisputable advantages that Taxcom possesses.

Benefits of work:

• there is accreditation;
• a wide range of electronic signatures for different purposes (request for quotations, construction tenders, etc.);
• experienced professionals;
• a new generation of secure information carriers.

The Center for Paperless Technologies was founded in 2016 by spinning off paperless technologies from Garant-Park LLC into a separate company.

The center provides a wide range of services in 2 large areas:

• paperless technologies in document flow;
• electronic trading.

The company offers its customers an increase in sales thanks to the online service of the Center for the selection of an auction according to the parameters set by them.

It allows you to:

• find a suitable tender or procurement;
• track trading in the Russian Federation and abroad;
• winning more auctions.

6. How to store an electronic digital signature - 3 proven ways

In the modern world, the problem of protecting various information, including electronic signatures, is becoming more and more urgent.

For its safety, the owners use different ways... I will briefly tell you about the most common ones.

Method 1. Local storage

A very common storage method is local storage. In this case, the electronic autograph is placed on the computer, for example, in the register.

Disadvantages of the local method:

• there is no key mobility;
• there is no way to constantly control the key by its owner.

Method 2. Storage in the cloud

This method involves storing the key on a remote secure service.

To use it, you need to go through tough multi-step authentication, which greatly increases the security of this storage.

Method 3. Storage on tokens

And finally, the third way - tokens.

Token is a device capable of generating key pair and EDS. The main purpose of this device is to store electronic keys.

By entrusting your digital signature to a token, you reliable protection her from intruders.

To use it, you need to enter a PIN. It is almost impossible to pick it up. In addition, 3 unsuccessful attempts and the token will be blocked.

Advantages of storing digital signature on a token:

• highly reliable storage method;
• access by PIN-code;
• The PIN code is not transmitted over the network, which means it cannot be intercepted;
• long term of use (5-20 years);
• does not require wiring, power supply, special readers.

You can learn some additional information by watching the video.

7. Conclusion

Summarize! In times of continuous computerization, an electronic signature is necessary for both organizations and individuals. It saves time, expands opportunities!

An electronic digital signature (EDS) gives its owners access from any convenient place where there is the Internet to a wide range of public services, electronic trading, auctions, electronic reporting, etc.

Questions to readers

What points of this topic, in your opinion, need to be covered in more detail or even write a separate article for this?

Keep up with the times, do not give up modern technologies!

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